Privacy Policy for SmartDecision AI
Effective Date: September 8, 2025
1. Data Collection & Usage
We collect user inputs (prompts, documents), outputs generated by our AI, technical data (device, browser, IP, timestamps), and usage metrics to deliver and improve our services.
2. Model Training & Retention
You decide if your data may be used to train models. Opt-in data is retained up to five years. Opt-out data is retained for 30 days before deletion. Data already used in training cannot be removed from trained models.
3. Data Protection & Security
We encrypt all data in transit and at rest. Access is limited to authorized personnel. Security measures include audits, privacy training, device management, and multi-factor authentication.
4. Legal Compliance & Government Requests
We comply with valid legal requests and may expedite disclosures in emergencies involving imminent harm. We will notify affected users where legally permissible.
5. Role Definitions
Direct users act as data controllers. Enterprise clients' organizations are controllers, and SmartDecision AI acts as processor. Data is not used for training unless explicitly permitted.
6. Privacy by Design Principles
We implement default privacy, data minimization, lifecycle security, and transparency as core design principles.
7. Transparency & Accountability
We periodically share aggregated reports about usage, enforcement, and model safety improvements.
8. Your Rights & Controls
You can opt in/out of training, access/export/delete your data, and request account deletion. GDPR and other legal rights requests are honored.
9. International Data Transfers
We use Standard Contractual Clauses (SCCs) or adequacy standards to safeguard data transferred internationally.
10. Policy Updates
We may update this policy to reflect changes in features or regulations. Updates will be announced with effective dates for review.
For questions about this privacy policy, please contact us at info@smartdec.ai